Daily Procedures


Operating Hours

School Hours & Supervision

Lessons commence each day at 8:55 am and conclude at 3:10 pm. The school grounds are open to students from 8:30 am to 3:30 pm. Supervision will be provided between these times. For families who need to access earlier work times, early morning supervision is provided by members of the leadership team from 8:10 am. Students arriving before 8.30 am are expected to stay seated until 8:30 am before commencing play.

Supervision outside of these hours can be provided through the OOSH Service next door to the school (6584 2627).

Office Hours

The office hours are 8:00 am to 4:00 pm during the school term. All Office operations are conducted during these hours.

Student Attendance 

Late Arrivals

Children arriving late at school after the morning bell must be signed in at the office by their parent/carer. A late slip will be issued to the child to take to their teacher.

Early Departure

Students may not leave the School premises during school hours without signing out through the Front Office. Parents/Guardians should complete the sign-out book detailing the reason for early departure.

Absence from School & Extended Leave

Parents/Guardians will be notified of absences via a text message if the school has not received prior notice of the absence. Parents/guardians must notify the school of the reason for the absence within seven days to avoid having unexplained absences. Families who are planning extended leave must contact the Principal in order to follow the appropriate procedures for attendance.

Feeling Unwell

If students feel unwell at school, they must inform their teacher, who will send them to the Front Office. If students feel unwell during recess or lunch, they must tell a teacher on duty, not go straight to the Front Office for assistance.

Unable to Participate in Sport

A written note of explanation from a parent/guardian or a medical certificate should be given to the Office.

Student Items

Restricted Items at School

The use of mobile phones is not permitted at St Agnes’, and the school will not take responsibility for phones brought to school. Any communication to the students is required to be made through the school office at 6583 7433. Refer to our Digital Technology Standard Operating Procedure for detailed information regarding mobile phones. If students are required to carry a mobile phone for safe travel home, they must turn it off and hand it into the Front Office on arrival at school.

Security of Ownership

All articles of clothing, bags, books, stationery items, calculators and so on must be clearly marked with the current owner's name. Valuable school time should not be wasted looking for lost or otherwise ‘missing’ articles.

Students should not bring to school more money than is needed for the day and must accept responsibility for its use and whereabouts. If, for some exceptional reason, a larger sum than usual is brought and needed for after school, it must be lodged (in a sealed envelope clearly marked with the student’s name) at the school office for safekeeping and claimed at the end of the day. School fees should be deposited at the School Office before school.

Lost Property

The Lost Property basket is located on the steps near the Library. Please clearly label all items that are brought or worn to school.

School Diary/Planner

Students in Years 5 and 6 have a school diary to enable good two-way communication between the school and the family. Teachers may also use email and Seesaw to communicate and share information with Parents and Carers. 

Messages, Visitors and Family Circumstances

Messages for Students

If you have a message for your son/daughter, please let the office know as early as possible and preferably before lunchtime (11:00 am), as classes will not be interrupted to pass on routine messages. In case of emergencies, there will be exceptions to this rule; however, a paramount aim of the school is to safeguard the students' instruction time as much as possible.

Change of Address/Family Circumstances

Parents are asked to promptly notify the school of any change of address, phone number, email address or place of employment. When parents arrange for students to stay with relatives or friends while they themselves are away from home for a period of time, the office must be informed in writing. We need particulars relating to the name, address and phone number of relatives/friends and the duration of the student's stay.

Similarly, any change in family status, such as a separation, must be notified to the school.  This is not only for administrative purposes, but also so the school can work for the pastoral welfare of the child(ren).

School Visitors

It is a legal requirement that all visitors to our school premises must sign in at the front office using the Ipad and/or QR code provided.

While this may sound daunting and unfriendly, particularly as we wish to encourage parents to come to the school and feel welcome, you must report to the office first in order for us to comply with child protection legislation.

Acknowledgment of Country

We acknowledge the Birapai people, the traditional custodians of the lands on which our school resides. We pay our respects to their Elders past, present and emerging, for they hold the memories, the traditions, and culture of the Birpai peoples.